Reservation Form

You are an organization offering products or services to the SME (Small and medium businesses), below called Expert, and you wish to make a reservation of a consulting booth at our 11th edition which will take place on November 15th and 16th, 2023 at the Palais des congrès of Montreal.

Complete the following form and make sure to answer all questions with an *. Choose « N/A » when the question doesn’t apply to you. When you submit your form, a green message confirming the transmission will appear.

« * » indique les champs nécessaires

Contact information

Organization's name as displayed in the event program.*

Hereinafter called EXPERT

Organization's name for billing*

Contact person*

Address*

Postal Address City Postal Code

Telephone*

Ext.:

Email Address*

Were you present as an expert at the last edition of Stratégies PME ?*

Yes

Where have you heard about Stratégies PME?*

Approximately how many SME customers do you have?*

What is your target clientele of SME (region, number of employees, sales figures) ?

Location

Inclusions in the reservation of a booth for every 100 square-feet (10X10) :

The floor space
The mandatory supplies in the booth
- a structure of 3 sided stiff panels
- a counter/table of 2′ x 4′
- 2 stools
- a carpet of the size of the space
The display of the chosen expertise
Wireless internet access (10 mps)
Electricity access (15 amp / 120 V / 1500 W)
50 complimentary electronic tickets for your clients and/or prospects (395$ unit value + taxes)
Up to 6 passes (cards worn around the neck) for representatives of your organization.

Please indicate your choice of surface (495$ surcharge for corner sites; price already discounted by 3% for payment by cheque or bank transfer)

Dimensions inside the walls of a 10’x10′ booth: 117″ wide x 120″ deep

10′ x 10′ (100 square feet) : 3 995$ + tx

10′ x 20′ (200 square feet) : 7 990$ + tx

10′ x 30′ (300 square feet) : 11 985$ + tx

20′ x 20′ (400 square feet) : 15 980$ + tx

I want to present a conference*

Surchage of $695 per conference. One 30-minute conference per 10×10 booked.

Yes

Blue box = available location
Orange box = location available for PARTNERS only
Grey box = location already occupied

Choice of location #1*

Choice of location #2*

Choice of location #3*

Expertise and conference

Indicate, in order of priority, the expertise which you wish to present in the official program and in your booth (max. of one expertise and one conference by 100 square-feet). And then indicate, also in order of priority, your choice of conference for the chosen expertise. Your different conference selections may or may not be in the same expertise. Conferences marked with a « * » are reserved for the organisations that have suggested this theme. If you do not wish to present a conference, select N/A in the list of conferences

Choices of category

I prefer to make my expertise and conference choices later. I understand that I will then have to select from the choices available at that moment. A maximum of three organisations can represent the same expertise at each edition of Strategies PME.

Choice of category #1*

Choice of expertise #1*

Attention, your choice of expertise will be associated with your organisation in the official program of the event and on the expert sign in your kiosk.

Choice of conference #1*

Choice of category #2*

Choice of expertise #2*

Attention, your choice of expertise will be associated with your organisation in the official program of the event and on the expert sign in your kiosk.

Choice of conference #2*

The conference titles are the sole propriety of Stratégies PME and can not be used in any other context than our event.

Please indicate your choice of time slots (conference start time) in order of priority from 1 to 8:

Wednesday | 8:00 A.M. to 11:10 A.M.

Thursday | 8:00 A.M. to 11:10 A.M.

Wednesday | 11:15 A.M. to 12:55 P.M.

Thursday | 11:15 A.M. to 12:55 P.M.

Wednesday | 1:00 P.M. to 3:35 P.M.

Thursday | 1:00 P.M. to 3:35 P.M.

Wednesday | 3:40 P.M. to 4:45 P.M.

Thursday | 3:40 P.M. to 4:45 P.M.

When assigning your conference schedule, you prefer to prioritize:

Present my conference in a room near my kiosk location.

My order of schedule selection even if the conference room is far from my location.

Additional visibility

Visibilité supplémentaire

Additional visibility*

Select the additional visibility items that interest you:

General clauses

The balance is payable within 10 business days. In the event that the payment period is exceeded, the reservation will be cancelled and the choices of the expert concerned will be available again if necessary.

Prices are already discounted by 3% for payment by cheque or bank transfer. In the case of a credit card payment for the first payment, you authorize Stratégies PME to withdraw the balance to be paid for the second payment via the same credit card on the date indicated on the invoice transmitted.

No payment is refundable but, if the event is cancelled, the expert will be refunded in full.

At least 60 days before the event, each expert will receive an « Expert Guide » detailing all logistical aspects related to the event. The expert engages himself to read this document in its entirety and to inform its representatives who will be on site during the event.

By choosing to present a conference, the expert understands that he must present this conference and that the speaker must keep in agenda open for the entire two days of the event until the precise time of the conference is confirmed in september 2023.

By booking, the expert accepts to send the organization of the event a draft of the content of his conference and the visual used (e.g. PowerPoint) no later than October 2nd, 2023. The draft conference will be revised to provide you with feedback to help maximize your impact on our audience and ensure you meet their needs. If the draft is not sent within the required time or does not meet the quality criteria of Strategies PME, in this case, the organisation reserves the right to hand over the conference to another expert present and will reimburse 50% of the conference fees.

The expert authorizes the organization of Strategies PME to film and photograph its booth and the members of its team on site. The expert also authorizes the organisation of the event to publish this audiovisual material for promotional purposes.

Sub-leasing or sharing an booth or conference with another Expert is permitted provided that each organization pays the total amount of an advisory space.

Each organization presenting to Strategies PME must ensure that it has at least $2 million in liability and damage insurance coverage in connection with its participation in an event such as Stratégies PME.

To ensure the excellence of the experts present at Strategies PME, the organisation reserves the right to request three SME customer references from organisations wishing to reserve a consulting space at our event.

The organization retains the right to determine the location of an expert in the room. Also, if the expert does not meet the deadlines required for the assembly of his booth, the organization retains the right to take back his floor space and use it at its own discretion. The organization retains the right to refuse an expert’s reservation request to Stratégies PME and is not responsible for any event outside its control taking place during the event. The organization cannot be held responsible for a problem with the audiovisual equipment outside of its control that would force the cancellation of a conference.

In the event that an Expert wishes to make a change concerning his Expertise, he will have until August 1, 2023 to do so. After this date, the Expert understands that the expertise chosen above in this reservation form is that which will be indicated in the program of the event and on the expertise poster of the counter of his booth.

No distribution of bags will be tolerated at the event.

Signature

Acceptance of terms*

I acknowledge having read and understand the conditions of the booking form and I understand that an amount of 50% of the total will be required to formalize my booking (an invoice will be sent to you within 24 hours). The balance will then be payable before September 1, 2023.

Signature*

Write your name.

Signature

When the form is succesfully transmitted, a green confirmation message will appear.

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